Robot Caricature Booth Event Planning Checklist
Start with date, address, attendance, operating hours and portrait scope.
Confirm the basics before the invitation promises.
Start with date, address, attendance, operating hours and portrait scope. Check availability and review actual workflow capacity before announcing that every guest will receive a drawing.
Walk the setup with your venue.
Use this checklist during planning.
- Stable table and protected equipment area
- Reliable power and safe cable route
- Photo capture and viewing positions
- Accessible queue and pickup area
- Loading access and setup window
- Shelter and indoor weather backup
- Paper storage away from food and drinks
Ask what the workflow needs.
Network requirements depend on the final capture and artwork setup. Confirm whether Wi-Fi, cellular service or an offline process is needed; do not assume a fully offline workflow. Ask who handles interruptions and whether restart time is included in the capacity plan.
Plan guest information and permissions.
Explain the photo process, any review step, estimated waiting approach and collection method. Review guardian involvement for younger guests. Separate marketing consent from permission needed to create the portrait.
Finish with a written event brief.
List the approved artwork, staffing, station count, travel terms and venue responsibilities. Identify an event-day contact and what happens if power, weather or access prevents operation. The final proposal should resolve these questions before booking.
Start with date, address, attendance, operating hours and portrait scope. Confirm the basics before the invitation promises.. Start with date, address, attendance, operating hours and portrait scope. Check availability and review actual workflow capacity before announcing that every guest will receive a drawing. Walk the setup with your venue.. Use this checklist during planning. Stable table and protected equipment area. Reliable power and safe cable route. Photo capture and viewing positions. Accessible queue and pickup area. Loading access and setup window. Shelter and indoor weather backup. Paper storage away from food and drinks. Ask what the workflow needs.. Network requirements depend on the final capture and artwork setup. Confirm whether Wi-Fi, cellular service or an offline process is needed; do not assume a fully offline workflow. Ask who handles interruptions and whether restart time is included in the capacity plan. Plan guest information and permissions.. Explain the photo process, any review step, estimated waiting approach and collection method. Review guardian involvement for younger guests. Separate marketing consent from permission needed to create the portrait. Finish with a written event brief.. List the approved artwork, staffing, station count, travel terms and venue responsibilities. Identify an event-day contact and what happens if power, weather or access prevents operation. The final proposal should resolve these questions before booking.